POS and accounting for cafes and coffee shops
A cafe is not a small restaurant: its bills are smaller and far more numerous, and a single item branches into sizes, milk types and add-ons that change both price and cost. Snad brings the till, stock, accounting and e-invoicing into one system built around that.
What a cafe actually needs
A fast ordering screen
Best sellers up front, and an order completed in a handful of taps. At the morning peak the till operator's time is the real constraint, not anything else.
ZATCA-compliant invoices
A simplified invoice with a QR code, printed or sent to the customer, meeting e-invoicing requirements from the Basic plan onwards.
Sizes and add-ons inside the item
Small, medium and large; regular or lactose-free milk; an extra espresso shot — variants inside one item rather than separate items that wreck your reports.
Recipe ingredients deducted
A latte deducts coffee, milk, a cup and a lid from stock, so you know the true cost per cup and when the beans will run out before they do.
Peak-hour and item reports
Which hour sells most, and which item earns the highest margin rather than the highest count. The two are rarely the same item, and the gap decides your menu.
Shifts and your team
Baristas and cashiers with their own accounts and permissions, and their salaries and bonuses in the HR app inside the same system.
A day in the cafe
From the first order to the shift close — in one system with no double entry
- 1
Opening the shift
The cashier opens the shift with a recorded opening cash balance, so any difference at close has a known source rather than being a mystery.
- 2
Order and payment
Pick the item, its size and its add-ons, then take cash or card. The simplified invoice with its QR code is issued at that same moment.
- 3
Stock deducted automatically
Every sale deducts the recipe ingredients from the store — no manual count at the end of the day to work out what was used.
- 4
Reorder alerts
When coffee or milk reaches its reorder point you get an alert, so you buy before running out rather than after a barista apologises to a customer.
- 5
Shift close and the entry
The shift report compares expected against counted and creates the accounting entry automatically. Revenue and cost reach your books with no figures moved by hand.
Free tools useful for a cafe
No signup and no subscription — use them now
Frequently asked questions
Try Snad in your cafe
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