A supplier in another country, and a landed cost you know before you sell
Purchase orders in the supplier's currency, a receipt that raises the balance and updates the cost, and a match between the order, the receipt and the invoice — so no invoice is paid for goods that never arrived.
| Product | Units | Unit price |
|---|---|---|
| Roasted beans 500 g | 60 | 9.80 |
| Cardboard cups | 3000 | 0.12 |
| Oat milk | 80 | 2.10 |
Key features
Purchase orders
An order in the supplier's currency with an expected delivery date.
You know what was ordered and when it lands without searching a chat.
| Product | Units | Unit price |
|---|---|---|
| Roasted beans 500 g | 60 | 9.80 |
| Cardboard cups | 3000 | 0.12 |
| Oat milk | 80 | 2.10 |
Three-way match
Order, receipt and invoice compared before payment.
No invoice is paid for goods that never arrived.
Landed cost
Freight and clearance fold into the item cost instead of a separate expense.
The margin you see is the margin you collect.
Purchase orders in the supplier's currency — manually or automatically at the threshold
Order, receipt and invoice matched before payment
Landed cost allocated across the shipment's items
Supplier balances and due dates on a single screen
Purchasing from request to payment
From the request for quotation to settling the invoice, every station leaves a record — so no difference goes missing between four stations.
- 1Request for quotationSent to several suppliers and compared on price and date.
- 2Purchase orderIssued in the supplier's currency after comparison, with an expected delivery date.
- 3ReceiptThe quantity raises the location's balance and average cost is updated.
- 4Invoice and matchThe invoice is matched to order and receipt before payment, and creates its entry.
Every station leaves a record, so a difference surfaces before payment rather than in a stock count months later.
A complete purchasing cycle from RFQ to payment
Orders in the supplier's currency, a match before payment, and landed cost that reaches the item itself
Automatic purchasing
Instead of discovering a shortage too late, the purchase order reaches your supplier before the item runs out.
You set two numbers per item: a minimum level that means it has to be ordered, and a maximum level you want stock to reach after the purchase. Snad handles the rest — it watches stock daily, works out the difference, prepares a purchase order for the shortfall, and sends it to that item's supplier over WhatsApp and email as a PDF carrying your company logo.
Minimum level
The reorder point — once an item's balance drops to it, the item has to be ordered.
Maximum level
The balance you want stock to reach once the order arrives; the gap between the two numbers is the quantity ordered.
"Suggest levels" button
Calculates both levels from your actual sales and each supplier's lead time.
Bulk assignment
Suppliers and levels for a group of items at once, with search and filters.
Two operating modes
Fully automatic sending, or a suggested order that waits for your approval.
Safety limits
An approval amount threshold, a daily spending cap, and the check hour and days in your own timezone.
WhatsApp and email together
Each channel's status is visible, and you are alerted if both fail.
A supplier reply page
They confirm the order, set the delivery date, and adjust quantities and prices — no account, no app, no training.
One-click invoice conversion
Using the figures the supplier confirmed, so stock rises and the entries are recorded.
A log that explains every decision
"Why wasn't this item ordered today?" — the answer is written out for you.
Preview before it runs
A button that shows what would have been ordered today, without creating an order or sending a message.
How the cycle works
Setup
Once: set the levels, make sure every item has a supplier and every supplier a contact channel, then choose the operating mode and safety limits.
Daily check
At the hour you chose, Snad compares each item's balance against its minimum level. Once a day.
Preparation
It works out the shortfall, deducts what is already on order but not yet received, and groups items from the same supplier into a single order.
Approval
If you chose suggested-order mode: review, adjust, then approve — or cancel.
Sending
The order goes to the supplier over WhatsApp and email with a PDF and a reply link.
Supplier reply
They confirm what they can supply, at what price and when — or decline. You get an instant notification and their figures appear next to yours.
Receipt and invoice
When the goods arrive you hit "convert to purchase invoice", so stock rises and the entries are recorded.
The cycle closes
The higher balance makes Snad skip that item tomorrow, and if it is still short only the remaining gap is ordered.
A purchase order changes neither your stock nor your books — it is only a request to the supplier, and the accounting impact stays in the purchase invoice exactly as it is today.
A supplier confirmation means "I will supply it", not "it has arrived" — which is why automatic conversion to an invoice is off by default.
When does buying without a system get expensive?
The order is in the supplier's currency, the ledger in yours
When an order is raised in the supplier's currency and the cost is posted in yours, the difference stays open until payment. Fixing the rate on the order makes expected cost comparable with actual.
You cannot tell which supplier actually runs late
Delay shows up as a complaint rather than a number, so negotiation returns to price alone. Measuring the gap between order and arrival per supplier makes reliability a term you can negotiate.
Payment terms differ by country
One supplier wants an advance and another grants you time, and the gap between them is financing rather than price. Holding the term against the supplier shows its effect on cash flow before it lands.
Purchase orders are sent and never tracked
An order in an email, a confirmation in a chat, and a delivery date in somebody's memory. When the supplier is late nobody finds out until the item runs out on the shelf.
Supplier balances are added up by hand
What you owe suppliers and when it falls due is the number that decides when you pay and when you negotiate. When it only appears by opening several files, some invoices are paid early and others slip late for no reason.
From ordering by message to a purchase cycle
The difference shows up at the fifth supplier, not the first
Buying by message
- The order is text in a chat
- Receipt is confirmed on trust
- Cost is the invoice figure and nothing else
- Follow-up depends on whoever sent the order
A controlled purchase cycle
- An order in the supplier's currency with an expected delivery date
- A receipt that raises the balance and matches the order
- Freight and clearance folded into the item cost
- Supplier balances and due dates on a single screen
The rest of the platform
The apps that run on the same database — switch on what you need today and add the rest when you need it
Available on every plan
The purchasing app is available on every plan, and the number of suppliers does not change the price — what differs is users and how many apps run at the same time.
And the Starter plan begins at zero.
Common questions about the purchasing system
Try Snad on your own data
Every Snad app is available on every plan. Start 7 days free with no credit card, and switch on what you need today.
Apps that run on one database
Sales
A quote that becomes an invoice in your customer's currency at the rate configured for your branch, and a clear view of what has been collected and what is still owed.
Accounting
Your books in your currency and your invoices in your customers', with an entry created for every movement. A report per branch and a report for the group, with no manual consolidation.
Inventory
Independent balances per warehouse and branch, transfers recorded at cost, and an alert at the reorder point.
Point of sale
A fast till that draws from its own branch's balance and creates its entry, running on any device with nothing to install.
Loyalty
A balance that brings the customer back: points, cash back or a gift voucher added at checkout and spent on the next visit.
Human resources
One employee record holding the contract, attendance and leave, and a payroll run on rules you configure rather than rules assumed for you.
Asset management
A record per asset with its location and custodian, a depreciation policy you configure, and a monthly entry that reaches the books on its own.
Bookings
Manage appointments with an online booking page and email & WhatsApp reminders — and turn every booking straight into an invoice.
Worth knowing beforehand
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