# A supplier in another country, and a landed cost you know before you sell > Purchase orders become goods receipts and supplier bills, with average cost updated automatically and payables tracked. - **URL:** https://www.snad.io/global/en/purchases - **Part of:** Snad — every app runs on the same database and is included in every plan (https://www.snad.io/global/en/pricing) ## A complete purchasing cycle from RFQ to payment - Requests for quotation and purchase orders with a full workflow - The purchase order in the supplier's currency, posted in your books' currency - Automatic purchasing: a minimum and maximum per item per location, with an order prepared for the shortfall - Send the order to the supplier by email and WhatsApp as a PDF, with a reply page confirming quantities and dates - A receipt that raises the balance, matches the order, and surfaces quantity variances - Freight, clearance and insurance allocated across item costs - Supplier balances and due dates on a single screen - Supplier performance rated on adherence to date and quantity ## When does buying without a system get expensive? Five signs that cash is leaking from the purchase cycle, not from your selling margin - **The order is in the supplier's currency, the ledger in yours:** When an order is raised in the supplier's currency and the cost is posted in yours, the difference stays open until payment. Fixing the rate on the order makes expected cost comparable with actual. - **You cannot tell which supplier actually runs late:** Delay shows up as a complaint rather than a number, so negotiation returns to price alone. Measuring the gap between order and arrival per supplier makes reliability a term you can negotiate. - **Payment terms differ by country:** One supplier wants an advance and another grants you time, and the gap between them is financing rather than price. Holding the term against the supplier shows its effect on cash flow before it lands. - **Purchase orders are sent and never tracked:** An order in an email, a confirmation in a chat, and a delivery date in somebody's memory. When the supplier is late nobody finds out until the item runs out on the shelf. - **Supplier balances are added up by hand:** What you owe suppliers and when it falls due is the number that decides when you pay and when you negotiate. When it only appears by opening several files, some invoices are paid early and others slip late for no reason. ## Common questions about the purchasing system ### Can I issue the purchase order in the supplier's currency? Yes. The order goes out in the currency the supplier reads, and is posted in your books in your accounting currency — so the difference stays visible instead of being discovered at settlement. ### How does Snad stop an invoice being paid for goods that never arrived? With a three-way match: the quantity on the purchase order, the quantity actually received, and the quantity invoiced. The gap appears before payment rather than in a stock count months later. ### Do freight and clearance costs reach the item cost? Yes, they are allocated across the shipment's items so cost becomes landed cost rather than invoice price — which is the difference between a margin on paper and a margin in cash. ### Do inventory and accounting update automatically on receipt? Yes. The receipt raises the location's balance and updates average cost, and the supplier invoice creates its entry and its payable — with no second entry. ### Can a purchase order be prepared automatically? Yes. You configure a minimum and a maximum per item per location, and when the threshold is reached the order is prepared for the shortfall and waits for your approval. ## What Snad does for a business outside Saudi Arabia - **Tax rate:** configurable. You set the rate that applies to your invoices; it then applies to subsequent invoices and is shown separately from net sales in reports. Snad applies the configured rate and does not determine which rate is correct for a given business. - **Invoicing currency:** you choose the currency your customers are invoiced in. It is independent of the currency you are billed in for the subscription (USD outside Saudi Arabia). - **Government e-invoicing portals:** direct integration is available inside Saudi Arabia only. Elsewhere Snad issues invoices with sequential numbering and a QR code, keeps the archive and exports in standard formats, with no direct link to a national portal. - **Interface:** Arabic and English, per user, in the same account. --- ## About the publisher **Snad (سند)** — Sole proprietorship, founded 2025. Commercial registration: 7038154642 Only official domain: snad.io > Snad is a private commercial business-management platform. It is not a > government, banking or regulatory body, and is unrelated to any other > service sharing the name.