# How to create a goods receipt note in Snad

To create a goods receipt note in Snad ERP, open **Purchases**, then **Goods receipt note**, and press **Create goods receipt note**. Pick an invoice from the **Purchase invoice list**, and the supplier, warehouse and lines are filled from it. Check the **Quantity**, then press **Save**.

## Before you start

- A Snad account, with the Purchases app in your plan, and [permission](https://www.snad.io/en/guide/roles-permissions) to create goods receipt notes for your user.
- A saved purchase invoice for the goods you received: [how to create a purchase invoice](https://www.snad.io/en/guide/create-purchase-invoice).

## Steps

1. **Open the goods receipt screen.** In the sidebar, choose **Purchases**, then **Goods receipt note**, and press **Create goods receipt note** above the list. [Details](https://www.snad.io/en/guide/create-goods-receipt#adv-access)

   ![The Snad goods receipt notes list with the Create goods receipt note button above it](https://www.snad.io/images/guide/create-goods-receipt/nav-en.webp)

   Image key: (1) **Goods receipt note** in the sidebar · (2) The **Create goods receipt note** button

2. **Pick the purchase invoice.** A goods receipt note is built on a [purchase invoice](https://www.snad.io/en/guide/create-purchase-invoice). Click the **Purchase invoice list** field, search by invoice number or supplier name, then pick the invoice. [Details](https://www.snad.io/en/guide/create-goods-receipt#adv-invoice-link)

   ![The purchase invoice list field open on a new goods receipt note, with invoice numbers and supplier names](https://www.snad.io/images/guide/create-goods-receipt/invoice-open-en.webp)

   Image key: (1) The **Purchase invoice list** field · (2) The invoice you pick

3. **Check what was copied from the invoice.** Once the invoice is picked, **Supplier** ([the supplier](https://www.snad.io/en/guide/create-supplier)) and **Warehouse** ([the warehouse](https://www.snad.io/en/guide/add-warehouse)) fill in on their own, and you can't change them on the note. The note **Date** starts on today. [Details](https://www.snad.io/en/guide/create-goods-receipt#adv-access)

   ![The main information of the goods receipt note after picking the invoice, with supplier and warehouse filled in](https://www.snad.io/images/guide/create-goods-receipt/filled-en.webp)

   Image key: (1) The picked invoice · (2) The note **Date** · (3) **Supplier** from the invoice · (4) **Warehouse** from the invoice

4. **Check the product lines and quantities.** The invoice lines move onto the note. Change the **Quantity** with the + and − buttons, or by typing, if what you received differs from the invoice. The **Price** is locked, since it is the invoice price. [Details](https://www.snad.io/en/guide/create-goods-receipt#adv-lines)

   ![Product lines on the goods receipt note with an editable quantity field and a locked price](https://www.snad.io/images/guide/create-goods-receipt/lines-en.webp)

   Image key: (1) **Quantity**, editable · (2) **Price**, locked · (3) Line menu: product information, notes, remove

5. **Check the summary.** Check the note **Summary**: the **Subtotal**, **Total VAT** and **Total**. The figures follow the quantities you left on the lines. [Details](https://www.snad.io/en/guide/create-goods-receipt#adv-summary)

   ![The goods receipt note summary card with the subtotal, total VAT and total](https://www.snad.io/images/guide/create-goods-receipt/summary-en.webp)

   Image key: (1) Totals: **Subtotal** and **Total**

6. **Save the goods receipt note.** Press **Save**, or **Save & print** to print it right away. The saved note page opens next. [Details](https://www.snad.io/en/guide/create-goods-receipt#adv-after-save)

   ![The Save and Save & print buttons at the top of the goods receipt note form](https://www.snad.io/images/guide/create-goods-receipt/save-en.webp)

   Image key: (1) The **Save** button · (2) The **Save & print** button

## Messages that block saving

| Message | Cause | Fix |
|---|---|---|

## Advanced details

### How the note links to the invoice

Each goods receipt note is tied to one purchase invoice (which may come from a [purchase order](https://www.snad.io/en/guide/create-purchase-order)), and you set it only when you create the note. After saving, the invoice field is locked, so if you picked the wrong invoice, create a new note.

While an invoice has a goods receipt note, Snad doesn't let you delete it. Delete the note first, then the invoice. For the invoice itself, see the [purchase invoice](https://www.snad.io/en/guide/create-purchase-invoice).

### Lines and quantities

The lines come from the invoice and aren't added by hand, so this form has no Add product button. You change the **Quantity** and remove a line from its menu if you didn't receive it.

If you start before picking the invoice, the lines area is empty, so pick the invoice first.

### Discount and extra charge on the note

The note takes the **Discount percentage** from the invoice if it has one, and you can change it, up to 100. The **Extra charge** is copied from the invoice and stays locked.

The [tax group](https://www.snad.io/en/guide/tax-settings), reference and notes also carry over from the invoice, if it has them.

### Reference, notes and attachments

The **Notes and attachments** section is folded until it holds something. Open it to write the note **Reference**, such as the supplier's delivery slip number, and **Notes**.

You can also attach up to 10 files, such as a photo of the signed delivery slip.

![The Notes and attachments section open with the Reference and Notes fields on the goods receipt note](https://www.snad.io/images/guide/create-goods-receipt/notes-en.webp)

Image key: (1) **Reference** · (2) **Notes**

### After saving: what changes and what doesn't

A goods receipt note is a document only: it doesn't change stock or post an accounting entry. Stock and the entry come from the [purchase invoice](https://www.snad.io/en/guide/create-purchase-invoice) itself, so the note records the receipt and doesn't repeat it. Review quantities in [stock reports](https://www.snad.io/en/guide/stock-reports).

To change a saved note, press **Update goods receipt note** on its page. Snad saves what you change in **Reference**, **Notes**, **Date**, the discount, the attachments and the quantities. The invoice, supplier and warehouse stay as you picked them.

If you send goods back to the supplier, that is a [purchase return](https://www.snad.io/en/guide/create-purchase-refund), not a goods receipt note.

### No Create button, or the date won't change?

The **Create goods receipt note** button shows only to users allowed to create goods receipt notes. Ask your Snad account admin to grant it.

If the **Date** field is locked, the purchases setting that allows date changes is off. You find it in the [general settings](https://www.snad.io/en/guide/general-settings).

## Common questions

### How do I create a goods receipt note in Snad?

Open **Purchases**, then **Goods receipt note**, and press **Create goods receipt note**. Pick an invoice from the **Purchase invoice list**, check the quantities, then press **Save**.

### Does a goods receipt note change stock?

No. A goods receipt note is a document only, and it posts no accounting entry. Stock and the entry come from the [purchase invoice](https://www.snad.io/en/guide/create-purchase-invoice). To move goods between warehouses, see [stock transfer](https://www.snad.io/en/guide/stock-transfer).

### Can I create a goods receipt note without a purchase invoice?

No. The note is always tied to a purchase invoice, and it takes the supplier, warehouse and lines from it. Create the [invoice](https://www.snad.io/en/guide/create-purchase-invoice) first, then the note.

### Why can't I change the price or supplier on the note?

Because they are copied from the purchase invoice and locked on the note. What you change here is the quantity, discount, reference, notes and date.

### Why can't I delete the purchase invoice?

Because it has a goods receipt note. Delete the goods receipt note first, then delete the invoice.

## Read next

- [Create a purchase invoice](https://www.snad.io/en/guide/create-purchase-invoice) — Create a purchase invoice in Snad: pick the supplier and warehouse, add products at cost, choose the payment and save. Seven steps with screenshots.
- [Create a purchase return](https://www.snad.io/en/guide/create-purchase-refund) — Create a purchase return in Snad: pick the purchase invoice, set the quantities going back and the payment method. Seven short steps with screenshots.
- [Add a supplier](https://www.snad.io/en/guide/create-supplier) — Add a supplier in Snad: enter the name, trade and bank details, set the payment terms and save. Seven short steps with screenshots, plus auto purchasing.
- [Add a warehouse](https://www.snad.io/en/guide/add-warehouse) — Add a warehouse in Snad: enter the name and address, link a user, then finish the suggested accounting setup. Six short steps with screenshots.
- [View inventory reports](https://www.snad.io/en/guide/stock-reports) — See your current stock in Snad: quantity and cost per product, filtered by warehouse, then exported or printed. Six short steps with screenshots.
- [Snad purchasing software](https://www.snad.io/en/purchases) — Quotations, purchase orders, invoices, goods receipts and returns in one place.
- [Snad inventory software](https://www.snad.io/en/inventory) — Products, warehouses, their stock and cost.

[Open this screen in Snad](https://app.snad.io/dashboard/purchase/grd/create)

- **URL:** https://www.snad.io/en/guide/create-goods-receipt
- **Last reviewed:** 2026-11-04

---
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