# How to add an employee in Snad

To add an employee in Snad ERP, open **HR**, then **Employees**, and press **New employee**. Type the **Name**, pick a **Branch** and a **Work schedule**, enter the salary and contract under **Financial details**, then press **Save**. The employee page opens.

## Before you start

- A Snad account, with the HR app in your plan.
- Permission to add employees for your user.
- At least one branch and one work schedule ([add a branch](https://www.snad.io/en/guide/add-branch), [set HR settings](https://www.snad.io/en/guide/hr-settings)).

## Steps

1. **Open the employee list.** In the sidebar, choose **HR**, then **Employees**, and press **New employee** above the list. [Details](https://www.snad.io/en/guide/add-employee#adv-after-save)

   ![The Snad employee list with the New employee button above it](https://www.snad.io/images/guide/add-employee/nav-en.webp)

   Image key: (1) **Employees** in the sidebar · (2) The **New employee** button

2. **Enter the personal details.** Type the **Name**, at least 3 characters. **Email**, **Phone**, **Nationality**, **Birth date** and **Address** are all optional. [Details](https://www.snad.io/en/guide/add-employee#adv-identity)

   ![The personal information card of a new employee form after typing the name](https://www.snad.io/images/guide/add-employee/personal-en.webp)

   Image key: (1) **Name** (required) · (2) **Email** (optional) · (3) **Identity type** and its number

3. **Pick the branch and work schedule.** Under **Job information**, pick the **Branch** and the **Work schedule**; both are required. **Job title** and **Department** are optional. [Details](https://www.snad.io/en/guide/add-employee#adv-job-title)

   ![The job information card after picking the branch and the work schedule](https://www.snad.io/images/guide/add-employee/job-en.webp)

   Image key: (1) **Branch** (required) · (2) **Work schedule** (required) · (3) **Job title** (optional)

4. **Enter the salary.** Open the **Financial details** tab and enter the **Basic pay** and the allowances. **Net salary** is added up for you; choose the **Payment method**. [Details](https://www.snad.io/en/guide/add-employee#adv-bank)

   ![The financial details tab of the employee form after entering basic pay and housing allowance](https://www.snad.io/images/guide/add-employee/salary-en.webp)

   Image key: (1) **Basic pay** · (2) **Net salary** (calculated for you) · (3) **Payment method**

5. **Check the contract details.** Under **Contract information**, the **Contract start date** begins at the start of the year and ends at its close, with **Contract type** on **Full time**. Edit them if needed. [Details](https://www.snad.io/en/guide/add-employee#adv-contract)

   ![The contract information card of the employee form with start and end dates and the contract type](https://www.snad.io/images/guide/add-employee/contract-en.webp)

   Image key: (1) **Contract start date** · (2) **Contract end date** · (3) **Contract type**

6. **Save the employee.** Press **Save** at the top of the form. The employee page opens next. **Attachments** beside it is for the employee's files, and **Cancel** leaves without saving. [Details](https://www.snad.io/en/guide/add-employee#adv-user-link)

   ![The Save, Cancel and Attachments buttons at the top of the employee form](https://www.snad.io/images/guide/add-employee/save-en.webp)

   Image key: (1) The **Save** button · (2) The **Attachments** button

## Messages that block saving

| Message | Cause | Fix |
|---|---|---|
| يجب أن يحتوي النص على 3 حرف على الأقل | The **Name** is shorter than 3 characters. The message shows in Arabic in both interface languages. | Type a name of 3 or more characters. |
| مطلوب | Under **Branch** or **Work schedule**: no value is picked. The message shows in Arabic in both interface languages. | Open the field and pick from the list. |

## Advanced details

### National ID, residence or passport

**Identity type** starts on **National ID**. Choose **Residence** or **Passport** and the number field below switches to match.

**Identity end date** stays an optional date field.

### Create a job title or department from the field

[Job title or department](https://www.snad.io/en/guide/hr-settings) not there? Open the field and press **Add** at the top of the list, type the **Name** (at least 3 characters), then save.

The new job title is selected in the field right away, so you carry on with the form.

Next to them are **Direct manager** and **Hire date**, all optional.

### Bank transfer and bank details

**Payment method** starts on **Transfer**, and you can change it to **Cash**. Below it are **Bank name**, **Bank account** and **Bank IBAN**.

On the first tab, **Deduction policy (override)** starts on **No override (use default)**. Change it for an employee under a special policy, and follow its effect in [payroll](https://www.snad.io/en/guide/run-payroll).

### Contract number, duration and types

Type the **Contract number** and **Contract duration** as free text. **Contract type** is one of **Full time**, **Part time** and **Contract**.

On save, Snad creates an active contract for the employee from these details, and it shows in the [contracts report](https://www.snad.io/en/guide/hr-reports#adv-contracts).

### Link a user account to the employee

Under **Job information** you see **User account**. Press **Select a user** and pick the account. The link is made when you save the record.

An employee linked to an account uses the [employee account](https://www.snad.io/en/guide/employee-self-service). Create the account first with [add a user](https://www.snad.io/en/guide/add-user), or from **Manage users**.

![The user account field of the employee form with the Select a user button](https://www.snad.io/images/guide/add-employee/user-link-en.webp)

Image key: (1) **Select a user** · (2) Linking happens after saving

### After saving: what Snad creates

The employee gets an **Employee number** automatically, and Snad opens a child account for them under the employees account in the [chart of accounts](https://www.snad.io/en/guide/chart-of-accounts).

Then they show in [attendance](https://www.snad.io/en/guide/record-attendance) according to their work schedule. To add many at once, use [import employees from a file](https://www.snad.io/en/guide/import-employees).

### No New employee button?

The button shows only to users allowed to add employees. Ask your Snad account admin to grant it ([roles and permissions](https://www.snad.io/en/guide/roles-permissions)).

## Common questions

### Which fields are required to add an employee in Snad?

Three: **Name**, **Branch** and **Work schedule**. The rest is optional or has a default value.

### Do I add the branch and work schedule before the employee?

Yes. Both fields are required and are picked from existing lists. [Add the branch](https://www.snad.io/en/guide/add-branch) first, and the work schedule from [HR settings](https://www.snad.io/en/guide/hr-settings).

### How do I add several employees at once?

From an Excel file, instead of the single form. The steps are in [import employees from a file](https://www.snad.io/en/guide/import-employees).

### Can I link the employee to a login account?

Yes, from **User account** under **Job information**. The link is made after you **Save** the employee. Create the account first with [add a user](https://www.snad.io/en/guide/add-user).

## Read next

- [Import employees from a file](https://www.snad.io/en/guide/import-employees) — Import your employees into Snad in one go: download the template, fill it, upload it, review the rows and save. Six short steps with screenshots.
- [Record attendance](https://www.snad.io/en/guide/record-attendance) — Record an employee's check-in and checkout in Snad, review each day's status, and correct a record when it is wrong. Seven short steps with screenshots.
- [Set HR settings](https://www.snad.io/en/guide/hr-settings) — Set up HR in Snad: job titles, departments, work schedules, late and absent limits, vacation balances and the deduction policy. Nine illustrated steps.
- [Add a user](https://www.snad.io/en/guide/add-user) — Add a user to Snad: enter their email and name and choose a permission, and they get a link to set a password. Six short steps with screenshots.
- [Run payroll](https://www.snad.io/en/guide/run-payroll) — Run payroll in Snad: set the period and employees, review and adjust the figures, then close the run and mark it paid. Six steps with screenshots.
- [Add a branch](https://www.snad.io/en/guide/add-branch) — Add a branch in Snad: enter the name, commercial record and city, link a user, then finish the suggested accounting setup. Six short steps.
- [Snad HR software](https://www.snad.io/en/hr) — Employees, attendance, vacations and payroll in one place.
- [Snad payroll software](https://www.snad.io/en/payroll) — From the employee record to the payroll run.

[Open this screen in Snad](https://app.snad.io/dashboard/hr/employees/create)

- **URL:** https://www.snad.io/en/guide/add-employee
- **Last reviewed:** 2026-11-04

---
## About the publisher
**Snad (سند)** — a private Saudi software company
based in Madinah, founded 2025. Legal form: Sole proprietorship.
Commercial registration: 7038154642
VAT number: 310959226500003
Only official domain: snad.io
> Snad is a private commercial business-management platform. It is not a
> government body, not a bank, and not a government services portal, and it
> is not affiliated with any government entity. Any site or app with a
> similar name is unrelated to Snad.